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How does it work?

Setup The Meeting Mojo^TM system is set up on dedicated website where participating delegates can login to a personal account to view company listings and schedule meetings with other delegates to take place at predefined times and locations at the conference.

Data upload Your website administrator uploads data onto the system via a secure system management area, automatically creating a password-protected personal account for each participating delegate to login and input/edit their company profile and set their availability.

Partnering Launch The website administrator then ‘approves’ each organization, allowing delegates access to the partnering area to search company listings and request meetings with other delegates.

Instant Scheduling Delegates request meetings by clicking on a simple grid of meeting timeslots that displays their mutual availability. Colleagues can be invited to join. The system automatically assigns a meeting point whenever a delegate accepts a meeting request, and adds it to each attendee’s online schedule.

Each delegate’s account management area displays their availability, outstanding meeting requests and meeting schedule. The schedule includes times, meeting partners/organizations and meeting points and can be printed directly from the website.

Communications Delegates receive a system-generated welcome email on launch. System email alerts are sent to the participants of each meeting as it is requested, accepted or cancelled. Delegates can also send messages to one another through the private, online messaging service. An alternative email address option enables delegates to copy in an assistant on all their partnering alerts and messages.

On Site The system keeps working throughout your event, providing instant view/print of delegate schedules and mastersheets displaying all meetings. The meeting booking function can be closed at any time – usually just before the start of the event.

How is it delivered?
Meeting Mojo^TM will build a dedicated partnering database and website for your event. Conference branding can be applied to the partnering website through display of the conference banner at the top of each page, plus text content, contact details, and links to conference webpages. If required, the website address can be configured as an extension of the conference webdomain. Sponsors’ logos and messages can also be prominently displayed

A Meeting Mojo^TM account manager will be available to you throughout the project for advise and technical support, assistance with data upload and management. Full training in the operation of the system management area will be provided to staff involved in delivery of the partnering (your 'website administrator').

All contact details are secure and company information is only accessible to website administrators via password-protected login.

Special features

Optional configurations enhance the way individuals or groups of delegates interact with the partnering system. These include:

Search engine options: in addition to the default string search, any combination of the following: alpha index, company type or keywords.

Sponsor meeting rooms: automatically assign each of your sponsors’ and exhibitors’ meetings to their own private room, or exhibition booth.

Schedule blocking: block timepoints so that delegates do not schedule meetings that overlap with important conference.

Concierge partnering: manage meeting requests and scheduling on behalf of VIP delegates, using the system administration area.

What is the typical timeline?
Example:
22 January Agreement signed
29 January Partnering website live
8 February   Partnering website launched
23 March      Partnering closed and delegate schedules printed
24 March     Partnering meetings take place
25 March      Final reports sent